Application for research funding by Winetech
Winetech acts in the interest of the South African wine industry. It will be guided, in the consideration of any application, by whether the specific research or innovation will contribute to the creation and application of knowledge and / or technologies that can result in benefits for the industry.
Attention: Online applications for concept proposals are closed. The submission deadline was 22 February 2021.
WINETECH Terms and Conditions
- All applications must be submitted via the Winetech website or the online link provided to ensure that the latest prescribed format is used every year (Concept Proposal, New Project, Progress Report and Final Report). PLEASE DO NOT USE OLD FORMS OR OFFICE DOCUMENTS. All fields must be completed in full as instructed. READ CAREFULLY.
- WINETECH requests motivations for funding of possible new research projects in a subsequent year, on a specific date of the preceding year (E.g Projects commencing in 2021 must be applied for in 2020). The application process starts by submitting a “Concept Proposal” form as requested and should be aligned with the specific research call requested.
- WINETECH will submit the Concept Proposals to expert technical committees to be reviewed in the course of March, where after the applicants will be notified on the outcome.
- Applicants of approved Concept Proposals will be requested to submit a “New Project” application providing more detail (including a budget) by the end of May. Use key findings (one-liners) from your research scoping as motivation for your project importance in your application (200 words).
- Technical committees will evaluate the details of “New Project” applications during June. If necessary researchers can be requested to provide additional information or even re-submit the application for further discussions by the committees in August/September, in exceptional cases. Applications that are poorly written and not clear for the committees in terms of the project value for industry, will not be considered for funding.
- During September the committees mainly evaluate funded projects (Progress Reports and Final Reports) and additional information of re-submitted New Projects if required.
- Final approval of project funding (New applications and Running projects) is dependent on the Budget approval by the WINETECH COUNCIL. Formal feedback and final approval of projects will be provided after the last Council meeting held in November of the specific year.
- WINETECH will attempt to inform all applicants before the end of November of the year in question whether their application(s) has been successful or not, as determined by the available budget.
- All running projects (Progress Reports) are re-evaluated annually. Funding in a particular year does not imply an automatic continuation of funding in the following year. Continued funding will only be considered after approval of annual Progress Reports on condition that annual outputs /deliverables have been met and deadlines have been respected.
- The funding of projects are subject to available funds, alignment with the specific identified research priorities (Winetech Themes) as well as the approval of the WINETECH Council.
- When a project is completed a “Final Report” must be submitted to WINETECH. Projects will only be regarded as completed after approval by WINETECH.
- Payment will take place following submission of an invoice at times agreed upon on an annual basis by WINETECH and the party in question.
Application for research funding
- Researchers must respect the deadlines and format required for submissions of all Concept Proposals, New Project Applications, Progress and Final reports to WINETECH. If deadlines are missed you will not receive funding.
- Researchers are expected to have scanned the literature on the specific research topic, before submitting their Concept Proposal. This is to be able to clearly explain the novelness of the study in the application, or if it is a repeat study, to demonstrate the reasons for the repeat under South African conditions. A short, concise and well constructed motivation (only 200 words) is required regarding the topic.
- Applicants will have to provide details of their correspondence with industry members and industry expectations for the project in their New Project application stage.
- Project leaders are responsible to ensure that all reports (Progress and Final) are read and reviewed by the entire project team involved prior to submission to Winetech to ensure reports are correct, concise, well written and fit for committee review.
- In the case where students are not able to complete their studies/projects the project leader should inform Winetech and be responsible for the completion of the project and the submission of the final report.
- Project leaders are to inform WINETECH immediately if projects cannot continue, will be delayed, or of any risk that may result in the project not being completed on time (E.g Student issues, equipment failure, material loss etc.)
- Project leaders are to ensure that project budgets are completed accurately and have been checked by a qualified financial controller at the Institution involved, or as required by Universities, before submission to WINETECH.
- Requests for Extensions will be handled on a case-by-case basis and have to be very well motivated for additional time and/or funding. Project leaders submitting “Extension Requests” that require additional funding must communicate their intentions a year in advance.
- The Final Reports of all WINETECH funded research projects will also be made available to the Wine industry on WINETECH’s Research Library Database.
- The raw data of WINETECH funded research projects must be available if requested after completion of the project.
- The results of all WINETECH funded research projects must be:
● Presented to the end-users in the industry (Information days, Conferences)
● Published in at least one scientific journal (Support to SAJEV is recommended)
● Published in one popular magazine (Winetech Technical/Wineland magazine).
- Researchers to liaise with the WINETECH Knowledge Transfer specialists before presenting WINETECH funded work to industry to ensure scientific communication is translated into a clear take-home message for improved engagement.
- WINETECH to be invited to thesis defenses or dissertations of all WINETECH funded projects.
- Researchers to contact the WINETECH office if requested by other industries to do Knowledge Transfer actions (E.g presentations at information days).
- WINETECH must be present if any discussions occur with other parties that involve commercialisation options from Winetech funded research.
- WINETECH reserves the right to claim a pro rata share of any income generated from all projects receiving WINETECH funding, or follow-on projects from WINETECH funded projects, with commercialisation opportunities, whether at Full cost, non-Full cost or co-funded by other partners. The share of the rights attributable to WINETECH has to be negotiated before WINETECH will fund the project in question.
- WINETECH will make use of a STEERING committee, consisting of representatives from the business, research and IP Offices involved for guidance and decision making regarding commercializing of project outputs.
- The Procedures and Terms from this agreement with researchers is an appendix to the larger overarching agreements made with Universities, Research councils and are to be adhered to.
- Applicants have to accept the TERMS and CONDITIONS and a signed document to be submitted to the Winetech office.